16 Reasons why you should get Ceylon POS system for your Business

If you’re searching around for a POS System ( Point of Sales System) in Sri Lanka, then you understand that you have a lot of choices. In addition to numerous vendors in the market, you also have to choose the type of POS solution to use. Really should you go for an iPad POS or a system that runs on a computer? Really should you go for a system that does both?

You should also think about the range of functions that each POS has to offer. There is a fundamental point of sale systems that function as cash registers and nothing more. Then generally there is a complete point of sale systems that provide more performance — including a sell screen, inventory management, reporting, and customer management, among other things.

Unless you’re operating a really small retail business, the best way is usually to go to the total POS system in Sri Lanka.

Here’s why.

Simple point of sale systems and cash registers don’t do much else beyond buzzing up sales. A comprehensive remedy, on the other hand, has the abilities that can develop your business even more. Consider the following features that CEYLON pos system offers:

Main Dashboard

Our system contains a unique username and a password for each user, so after entering correct credentials any user can log in to the system and access the dashboard.

Forget Password?

If anyone forgets his username or his password he can click on forget password and it will send an email to the user email.

Dashboard The dashboard contains brief reports on Daily Sales, Daily GRNs, and Stock. This frame can be used to have a quick overview of your business. Those 3 Charts will show you the least stock you have in the stock, recent Sales and recent GRNs. So you can have a rough idea about your business just after logging on to your system. The table below will show you the current stock you have and it will show you the items that have the stock below your ROL(ReOrder Level).

Item Registration

This interface is for registering new products for the POS system. Usually, we have a unique name id for each item. Here in this example, our unique id is ‘SM0686’ .

Item Id – Unique Identifier for each Item
Item Name – Normal using name of the product
Unit Price – Default price of the item
Minimum Stock Count – The amount you should maintain in your stock for a certain item
Description – Item Description

After filling all the required fields you can save a new item very easily. You can find all the basic functions for an Item in this panel.

Customer Registration

You can register your regular customers using this frame. You have to enter the customer’s

-First Name
-Last Name
-Address
-Email Address
-Phone Number

You have the Search, Update, Delete & Report functions for this panel. This information can be useful if you are doing retail business or wholesale business. After Registering the customers of your business you can identify them on any panel in the POS system.

Customer Items

This POS Panel can be very useful if you are selling items at wholesale price. In here you have two settings. First Select the registered customer you want and then select the specific product. After that, you can change its’ pricing for only that customer.

So It is very easy to maintain a unique price for each item for each customer . When you are billing an item, the pos system will automatically load the item price for the selected customer.

Supplier Registration

You can register your regular suppliers using this frame. You have to enter the supplier’s
-First Name
-Last Name
-Address
-Email Address
-Phone Number

You have the Search, Update, Delete & Report functions for this panel. This information can be useful if you are doing retail business or wholesale business. After Registering the suppliers of your business you can identify them on any panel in the POS system.

GRN Handling

This is the panel for issuing GRNs.
1. You can select the registered supplier first.
2. You can select the item id or you can enter the item name.
3. You can enter the Item price for the item. We have kept it as a variable because that price can be changed with the business environment.
4. You can enter the qty.
5. And then After hitting the Enter button, it will load into the table and you can complete the transaction.
6. After that, you will see the GRN Bill and the stock will be updated.

The Table on the right hand is there for the previous bills. It will show the all old GRN Bills for the selected supplier.

Invoice & Billing

This is the panel for issuing Invoices.

1. You can select the registered Customer first.
2. You can select the item id or you can enter the item name.
3. Item price will be automatically loaded. If you have saved a unique price for the specific customer it will be loaded.
4. You can set + or – for the item price for only that invoice item price.
5. You can enter the qty.
6. And then After hitting the Enter button, it will load into the table and you can complete the transaction.
7. After that, you will see the Invoice Bill and the stock will be updated.

The Table on the right hand is there for the previous bills. It will show the all old Invoice Bills for the selected customer.

Credit & Overpaid Handling

This is the most important panel in the POS software, You can clear out pending, outstanding balances for each and every customer by using this panel. Even you can get the balance from the Overpaid Invoices by using this panel.

In there you have to select the customer name first. And the table below that field will show all the invoices generated to that specific customer. After that, if it a credit invoice you can clear that by another overpaid Invoice or by cash.

You have the additional information on the video. So view that so you can have a better idea.

Unique Prices for Customers

This POS Panel can be very useful if you are selling items in wholesale price. In here you have two settings. First Select the registered customer you want and then select the specific product. After that, you can change its’ pricing for only that customer.

So It is very easy to maintain a unique price for each item for each customer . When you are billing an item, the pos system will automatically load the item price for the selected customer.

Reporting | Charts

This is the reporting panel for your software. In there you can have some reports like this.
1 – Daily Invoicing & All-Time Invoicing
2 – Daily GRN Billing & All-Time GRN Billing
3 – Date vice GRN & Invoice
4 – Stock Report
6 – Sales Report
7 – Supplier Account Report
8 – Customer Account Report
9 – GRN Supplier vice Account Report
10 – User Report

User Profiles

Here in this panel, you have all your personal details. We collect your ,
– First Name
– Last Name
– Address
– Email
– Phone

Of course, you have the password changing the option here in this panel, so that you can change your password at any time you want.

Theme Customization

User can change the POS System Colors and themes as he likes by using this panel.

– You can customize the top bar colour
– You can change button colour
– You can change the button hover colour
– You can change the credit area colour

So everything here can be customized.

Inventory Control & Stock Management

A POS system with built-in stock control functions is a very effective thing. Point of sale solutions that come with stock capabilities can sync your own stock levels as you make sales. This particular makes it easier for you to monitor product movements, so you can make better decisions around purchasing and sales.

The best in class solutions actually offer inventory counting capabilities to help you stay on best of stock counts. Regularly keeping track of your merchandise (either through cycle keeping track of or full inventory counts) has been verified to reduce shrinkage, so it’s a must that you do it.

Sales and marketing

If you regularly run sales promotions in your store, then it’s a must to choose a POS system that can support your sales and marketing efforts. Choose a solution that makes it easy to implement offers and discounts, so you don’t have to manually slash prices or do the math.

Streamlined retail operations

When you have a simple POS or cash register, you’ll often resort to utilizing spreadsheets or pen and paper to handle your business. And while these old designed tools may have worked well for decades, they just won’t cut it in today’s fast-moving retail landscape.

If you want to maintain up with modern consumers (and your competitors) you require a powerful POS solution that gives you actual-time data and process tasks quickly and efficiently.

There’s an additional reason why old school systems are problematic: they’re vulnerable to human errors. Personally taking note of inventory and sales is time-consuming and can business lead to mistakes. That, in turn, puts stress on your operations, staff, and customer experience.

Do your company a favour and choose a complete point of sale solution that covers all your needs. That way, you can help save yourself from having to do guide work and run a more efficient retail business.

Get yourself a complete POS system

While a total point of sale system typically needs a higher investment decision than a basic POS, the advantages of the former far outweigh the latter. Having a POS solution that provides a wide range of features not can make it easier to operate your retail business, but it also starts up opportunities to increase your bottom line.

Advanced POS systems help save you time, help you participate shoppers better, and allow you to make better decisions. All that prospects to higher levels of efficiency, happier customers, and a healthier business overall.

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